Make the data dependable
Clean up the data model, polish Job Hours, define domain rules, add sanity checks, and provide light anomaly reporting.
/01 · Target operating model
A controlled data path from shop-floor activity to costing and reporting.
Operators
Start, pause, and end work in a polished Job Hours flow with rules that prevent obvious time-entry errors at the source.
Supervisors
Review flagged anomalies in a focused queue, correct exceptions, and retain an audit trail instead of cleaning exports job by job.
Quoting
Compare standard and actual history, review rolling averages by part, and price repeat work with context that another quoting person can use.
Management
Open custom KPI views and export the monthly business review without rebuilding the report manually, while a replaceable connector exchanges orders and costs with the ERP.
/02 · Implementation phases
Four phases sequenced by data dependency.
Use real job history
Compare actual to standard, calculate rolling part averages, and flag repeat work that needs pricing attention.
Build Spectron's reporting layer
Create custom KPI views and one-click exports for the monthly business review and operational decisions.
Connect the ERP
Bring orders into Job Hours and return actual costs through a small connector that can be replaced if the ERP changes.
/03 · ERP Lite operating journey
Validate operational data before it enters the ERP.
The intent is not to replace Job Hours or imitate Sage. It is to show the custom layer Genette described: one traceable path from customer PO to shop work, reviewed cost, repeat-job quoting, and the monthly business review.
JH
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Spectron · Job Hours operating layer
Illustrative workflow
Customer PO to shop-ready job
Capture the fields Spectron already uses, once.
For Spectron's ICP-MS cone and consumable business, the order enters with the customer, PO, part, revision, line, due date, and quantity. The manufacturing manager then defines the operations before machinists begin.
This view uses the order fields from the Job Hours walkthrough and frames them within Spectron's ICP-MS cone and consumable workflow.
Customer and POMatched to customer master
Part and revisionCarried into the job
PO lineRetained for traceability
Due dateVisible to the shop
QuantityRequired and completed
Product contextICP-MS cones and consumables
Illustrative routing from the walkthrough
BenchDeburrLathe op 1Lathe op 2Mill op
Machinist interaction
Job, operation, work mode, then start.
The interface keeps the workflow Job Hours already supports. A machinist pulls the job, selects the operation, chooses setup, run, or programming, then starts, pauses, or ends the timer.
Step 1Pull the assigned job
Step 2Select the operation
Step 3Setup, run, or programming
Start operationPause for lunchEnd operation
Actual labour cost
Elapsed time is multiplied by the operator's stored pay rate, as Job Hours does today.
Existing flowElapsed time is multiplied by the operator's stored pay rate, as Job Hours does today.
End-of-shift guardrail
Prompt or stop an active timer before an overnight entry becomes costing data.
Phase 1Prompt or stop an active timer before an overnight entry becomes costing data.
Supervisor exception queue
Fix the few suspicious records, not every export.
Part-level expectations and domain rules surface the records that need judgment. Approved corrections retain the reviewer, reason, original value, and corrected value.
Illustrative only. The two values below were stated in the discovery call and are not audited Spectron-wide performance measures.
Open timer after shift
26 hours recorded, 4 hours actual in the call example
Review26 hours recorded, 4 hours actual in the call example
Setup beyond expected range
112 hours recorded against a 10-hour part expectation in the call example
Review112 hours recorded against a 10-hour part expectation in the call example
Correction history
Reviewer, decision, original value, corrected value, and reason remain traceable
Audit trailReviewer, decision, original value, corrected value, and reason remain traceable
Repeat-job quoting
Quote from reviewed history, with the context behind it.
Once time is trustworthy, quoting can compare actual and standard by job, show rolling averages by part, and explain machine, tooling, or operator differences.
Repeat-run basis2 to 3Prior runs in the call example
Illustrative average30 hrsReviewed repeat-job history
Current quote pad±10%Replaced by operating context
Actual versus standard
Show whether the last run was 10 hours under or 10 hours over plan.
Call exampleShow whether the last run was 10 hours under or 10 hours over plan.
Variance explanation
Retain the machine, tooling, operator experience, or broken-tool context behind the result.
Decision contextRetain the machine, tooling, operator experience, or broken-tool context behind the result.
Monthly business review and ERP return
One reviewed data stream, two useful outputs.
Management gets a custom monthly view without rebuilding spreadsheets. The ERP receives reviewed actual costs, while the connector remains replaceable if Spectron moves beyond Sage 100.
ProductionRequired / complete / scrapFields already described in Job Hours exports
CostingOperation / partLabour cost divided by completed parts
Management reviewOne clickCustom KPI view and export
Reviewed Job HoursTrusted time, quantity, scrap, and labour cost
→
Custom reportingMonthly review and repeat-job decisions
→
ERP connectorReviewed actual costs returned
/04 · Scope by phase
Functional scope for the complete implementation.
| Phase | Outcome | Included work |
|---|---|---|
| Phase 1 | Dependable Job Hours foundation | Data modelling cleanup, Job Hours polish, domain rules, data sanity checks, and light reporting that flags anomalies. |
| Phase 2 | Quoting from real history | Actual versus standard by job, rolling averages by part, quoting context, repeat-job margin flags, and team handover. |
| Phase 3 | Custom reporting on demand | Webisoft-built KPI views and one-click exports for monthly business reviews and operational decisions. |
| Phase 4 | Connected ERP | Orders into Job Hours and actual costs returned through a small, replaceable connector. |
/05 · Custom reporting
Custom reporting aligned to Spectron's operating model.
Inside the Job Hours workflow
- Anomaly flags and supervisor review stay close to the work.
- Operators and managers use familiar job, operation, and part context.
- Corrections retain an audit trail before data is reused.
Custom views built by Webisoft
- KPI views combine trusted Job Hours and ERP data.
- Monthly business review outputs are available on demand.
- The reporting experience is designed for Spectron rather than constrained by a packaged dashboard product.
The reporting layer and connector remain separate by design. A later ERP change replaces the connector without discarding the reporting experience.
/06 · Delivery sequence
Implementation sequence from data integrity through ERP integration.
Phase 1
Clean and strengthen the foundation
Review the code and data model, polish Job Hours, define domain rules, implement sanity checks, and add light anomaly reporting.
Phase 2
Turn repeat work into quoting context
Compare planned and actual history, show rolling part averages, and flag jobs that need pricing attention.
Phase 3
Deliver custom management reporting
Build Spectron-specific KPI views and one-click monthly business review outputs.
Phase 4
Exchange orders and actual costs with the ERP
Connect the trusted operational layer through a small adapter that can change with the ERP.
/07 · Implementation assumptions
Required access, participation, and scope boundaries.
Assumptions
- Access to the Job Hours code, database, and a test environment.
- About one or two hours a week from Genette or a named Spectron contact.
- Confirmation of the Job Hours technology stack.
- Confirmation of the Sage 100 edition being implemented.
Scope boundaries
- The full-scope offer is phase-gated so findings from Phase 1 can inform implementation details.
- Offer 2 covers Phase 1 only, with milestone-based payments.
- Changes to Sage 100 user screens are not included.
- Connector scope depends on Sage 100 access or the ERP selected later.
/08 · Commercial options
Two implementation offers.
Offer 1 covers the complete four-phase scope. Offer 2 starts with the data foundation and can begin as soon as budget is available.
Offer 1 · Full scopeComplete Job Hours, reporting, quoting, and ERP implementation
$25,000
Complete Job Hours, reporting, quoting, and ERP implementation
Phase 1Data foundation
Data model cleanup, Job Hours polish, domain rules, sanity checks, and light anomaly reporting.$10,000
Data model cleanup, Job Hours polish, domain rules, sanity checks, and light anomaly reporting.$10,000
Phase 2Quote intelligence
Actual versus standard, rolling part averages, quoting context, and repeat-job margin flags.$6,000
Actual versus standard, rolling part averages, quoting context, and repeat-job margin flags.$6,000
Phase 3Custom reporting
Spectron-specific KPI views and one-click monthly business review exports.$3,500
Spectron-specific KPI views and one-click monthly business review exports.$3,500
Phase 4ERP connector
Orders into Job Hours and reviewed actual costs returned through a replaceable connector.$5,500
Orders into Job Hours and reviewed actual costs returned through a replaceable connector.$5,500
TotalComplete four-phase scope$25,000
ERP contingency: approximately $3,000 is recommended as a planning allowance and is not included in the $25,000 phase total. It applies only if ERP access limitations or a platform change expands the connector work.
Offer 2 · Phase 1 onlyData foundation and Job Hours controls
$10,000
Data foundation and Job Hours controls
Phase 1 outcome
Trusted operational data
Data modelling cleanup, Job Hours polish, domain rules, data sanity checks, and light reporting that flags anomalies.
$10,000Outcome-based price
Milestone 1
Start
Engagement approval, access, and kickoff.
$3,000At start
Milestone 2
Midway review
Data model cleanup and initial domain rules demonstrated for review.
$3,000At midpoint
Milestone 3
Outcome delivered
Job Hours polish, sanity checks, and light anomaly reporting delivered.
$4,000At completion
Milestone basis: payments align to start, midpoint review, and completed Phase 1 outcomes.
Select the implementation option that fits the 2027 budget.
Offer 1 · complete scope | Offer 2 · Phase 1 only
Next: select an offer, confirm budget availability, and provide access to the Job Hours code, database, and test environment.